Prepare Your Company for Mandatory E-Invoicing from 2025.

From 2025 new e‑invoicing rules take effect across the EU, changing how companies issue and receive invoices. This is a step towards automation and streamlined bookkeeping. What will change and how should you prepare? Read on.

What counts as an e‑invoice under the new rules?

Many businesses use PDF invoices and think they are already e‑invoicing. From 2025 the definition broadens. An e‑invoice is:

• Electronic and machine‑processable.

• Compliant with EN 1631, defining a structured format readable by accounting systems.

In practice, this means formats like XML or PDF plus XML that enable automated processing, not just viewing.

Why are these changes introduced?

• Improve VAT reporting and transparency.

• Automate accounting processes for issuing, receiving and processing invoices.

The aim is higher efficiency and fewer manual errors.

Who is affected?

Mainly B2B transactions, with exceptions:

• B2C transactions.

• Low‑value invoices (up to €250).

• Travel tickets.

Implementation timeline

2025–2026: transition period – PDF/paper still allowed.

1 Jan 2027: mandatory for businesses with turnover above €800,000.

1 Jan 2028: mandatory for all businesses.

What should you do now?

1. Update your accounting software

Ensure your tools are compliant; vendors are shipping support.

2. Prepare to receive e‑invoices

Your system should accept XML or PDF+XML documents.

3. Check whether the rules apply to you

Pure B2C or low‑value invoicing may be exempt.

4. Work with a tax adviser

Get expert guidance through the transition.

Why start now?

• Reduce technical risks.

• Ensure a smooth transition.

• Benefit from automation early.

How we can help

• Selecting and implementing suitable software.

• Training your team.

• Tax consulting to stay compliant.

Do not wait — start preparing today!